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Meeting Cost Audit Kit

This printable kit helps you audit one recurring meeting at a time: measure the loaded cost, decide whether it needs to stay live, and walk out with an async replacement plan if it does not.

Use it for leadership reviews, quarterly recurring-meeting cleanups, or a quick 15 minute decision on one stale calendar slot. Start with the live calculator, then keep the meetings worth saving on track with the agenda template and minutes template.

Open the live calculator

1. Meeting baseline

Meeting name________________
Attendees________________
Duration________________
Frequency________________
Loaded session cost________________
Annual cost________________

2. Keep / cut checklist

  • Is there a specific decision to make live?
  • Does the meeting have a written agenda?
  • Could the same outcome happen in a document or thread?
  • Do all invitees need to speak or decide?
  • Would a 15–25 minute version work instead?

3. Async replacement plan

Async channelSlack / email / doc
Owner________________
Response window________________
Escalation trigger________________
Next review date________________

4. Manager script

"This meeting costs us approximately __________ per year. I want to test moving it to an async update for four weeks, then compare participation, speed, and decision quality before we decide whether it comes back."

What to do next

Run the kit against your three most expensive recurring meetings.